体验篇—应聘秘书

应聘秘书

秘书的应聘和其它职业不同，秘书职业需要你有专业技能，与人打交道灵活大方又不失庄重礼貌。如果你在初次见面时，给对方以良好的印象，得体地展示自己的才能，那你成功的可能性就大一些。
 BASIC EXPRESSIONS  基本句型表达

1) Is he available now?
他现在有时间吗？

2) I started the job as a junior secretary.
刚开始这份工作时，我是初级秘书。

3) Then what抯 the reason that promoted you to leave Southeast Company?
那是什么原因促使你离开东南公司呢？

4) Your company is the leading dealer¹ in the import and export of cosmetics².
贵公司在化妆品进出口方面是最主要的经销商。

5) They抎 also say I am a cheerful person to work with   I don抰 bring my problems to work.
他们也会说和我一起工作很愉快——我从不把我的麻烦带到工作中。

6) I thrive on challenge and work well in high-stress environments.
我能应付挑战，而且在高压力的环境中也能工作非常出色。

7) What specific duties would I perform if I am hired?
如果我被录用，我的具体职责是什么？

8) Our company is an international trade-oriented company.
我们公司是面向国际贸易的公司。

9) I really need more information about the job before we start to discuss salary.
在讨论薪水前,我需要更多了解这份工作。

10) Maybe you could tell me what is budgeted for the position.
或者你可以告诉我这个职位的预算报酬是多少。
CONVERSATIONS  会话
（A=Applicant   I=Interviewer）
Dialogue 1
R:  Good moring, madam. Can I help you?
A: Good moring. I am Sunfang. Yesterday Mr. Smith told me to come for a job interview this morning. Is he available now?
R:  Yes, he is waiting for you in Room 123.
A:  Thank you very much.
      (Sunfang is knocking at the door.)
A:  May I come in?
I:  Come in,please.
A:  Good moring, Mr. Smith. I am Sunfang coming for an interview.
I:  Nice to see you. Take a seat, please.
A: Thank you.
I:  We抳e been looking over your application. I see you抳e got several years  experience in secretarial work. What kind of work did you do in your previous job?
A:  I mainly did typing, filing, answering telephone calls and such routine work in the beginning. I started the job as a junior secretary, but within the year I was promoted to senior secretary of Southeast Company. I drafted business correspondence for the general manager.
I:  Then what抯 the reason that promoted you to leave Southeast Company?
A:  Last month the company moved to Guangzhou for further development. I was reluctant to relocate because I love Nanjing so much.
I:  Tell me what you know about our company.
A:  Your company is the leading dealer in the import and export of cosmetics. Also, you have a reputation for being a good company to work for and you are in last year抯 揟op 500 Employers  list.
I:  Tell me three positive qualities your coworkers would use to describe you and your work style.
A:  First they抎 say I am very punctual. They抎 also say I am a cheerful person to work with   I don抰 bring my problems to work. I try to have a positive attitude about work. And thirdly, they抎 say I am flexible   I accept change easily.
I:  Tell me something about your education.
A:  I graduated from Yangzhou Junior College. Now I am attending evening classes in Nanjing Radio & TV University three times a week. My major is International Trade. I抳e already passed over half of the compulsory³ courses and five optional courses, and expect to receive a B.A. degree next year.
I:  I see you are an ambitious young lady. I wish you can make greater progress in the future.
R:早上好，夫人，需要我帮忙吗？
A: 早上好，我叫孙芳。昨天史密斯先生通知我今天早上来面试，他现在有时间吗？
R: 有，他正在123房间等你。
A: 非常感谢你。
  （孙芳敲门。）
A: 我可以进来吗？
I: 请进。
A: 早上好，史密斯先生。我是孙芳，来面试的。
I: 很高兴见到你。请坐。
A: 谢谢。
I: 我们已经仔细看过你的申请表了，我知道你已经有几年的文秘工作经验。你以前的工作具体做什么？
A: 开始主要是打字、文件归档、回电话等日常工作。刚开始工作时我是初级秘书，不过在一年内我被东南公司提升为高级秘书。我为总经理起草商业信件。
I: 那什么原因促使你离开东南公司呢？
A: 上个月公司搬到了广州去发展。我很喜欢南京，不想重新安家。
I: 能说说你对我们公司的了解吗？
A: 贵公司在化妆品进出口方面是最主要的经销商，而且你们公司名声很好，值得为其工作，还有你们公司上了最佳500名雇主的名单。
I: 说说你的同事评价你的为人以及工作方式的三个积极方面。
A: 首先他们会说我是一个非常守时的人。他们也会说和我一起工作很愉快——我从不把个人的麻烦带到工作中。我努力以积极的态度来工作。第三，我为人很灵活――我很容易接受变化。
I: 说说你所受的教育吧。
A: 我毕业于扬州专科学校，现在正在上南京广播电视大学的夜校，每周去三次，我学的专业是国际贸易。我已经通过了一半必修课和5门选修课，有望明年拿到文学学士学位。
I: 看得出你很有雄心，祝愿你在将来取得更大的进步。

Dialogue 2
I:  Tell me about yourself and your past experience.
A:  I have worked as an executive secretary for 5 years, first for trading companies, and now I am working for a trust company. I interact well with peers, clients, administrators⁴ and bosses. I thrive on challenge and work well in high-stress environments.
I:  How are your typing and shorthand skills?
A:  I can type 100 Chinese words a minute and take dictation in English at 150 words a minute.
I:  Can you operate computers skillfully?
A:  Yes, I can. I have received some special trainning in computers. Besides I am good at operating common office machines, such as fax machines and duplicating machines.
I:  Sometimes we are very busy and need to work overtime⁵. How do you feel about that?
A:  That抯 all right. But could you tell me how often and how many hours I should work overtime?
I:  It just depends. If we have important visiting delegations⁶, you have to stay with us. It抯 not unusual.
A:  Mr. Smith, I抎 like to ask you a question.
I:  OK, please.
A:  What specific duties would I perform if I am hired?
I:  Nothing different from a secretary抯 common responsibilities. However, you know, our company is an international trade-oriented company, can you handle English papers and write English correspondence?
A:  Yes. I specialized⁷ in English secretary studies at college and that抯 one of the main parts of my present job.
I:  What are your salary expectations?
A:  I really need more information about the job before we start to discuss salary. Maybe you could tell me what is budgeted for the position.
I:  The starting monthly salary would be ￥2,000, with rises after the half year according to your competence⁸.
A:  I think it抯 acceptable and I really like the job. And when can I know the decision?
I:  We抣l inform you of our final decision by early July. Do you have any other questions?
A:  No. Thank you for the time.
I: 说说你自己和你过去的经历吧。
A: 我已经做执行秘书五年了，开始是为一家贸易公司工作，现在是一家信托公司。我和同事、客户、行政管理员以及老板相处得非常好。我能应付挑战，而且在高压力环境中也能工作很出色。
I: 你的打字和速记能力如何？
A: 我能一分钟打100个汉字，英语速记一分钟可达150个。
I: 你能熟练操作计算机吗？
A: 没问题，我接受过计算机方面的特殊培训，而且我还能熟练操作一般的办公设备，比如传真机和复印机。
I: 有时候我们工作很忙，需要加班，你觉得如何？
A: 没关系，你能告诉我加班的频率和时间长度吗？
I: 这得看情况。如果我们有重要的访问代表团，你必须留在我们身边，这种情况很正常。
A: 史密斯先生，我想问你一个问题。
I: 好的，请问吧。
A: 如果我被录用，我的具体职责是什么？
I: 和普通的秘书没什么区别，但我们公司是面向国际贸易的，你能处理英文文件和写英文信件吗？
A: 可以，我大学时专门学过英语文秘的课程，而且这也是我目前工作中的主要部分之一。
I: 你期望多少薪水？
A: 在讨论薪水前，我需要更多了解这份工作，或者你可以告诉我这个职位的预算报酬是多少。
I: 起薪是每月2000元，半年后会根据你的表现增加薪水。
A: 我觉得可以接受，我真的喜欢这份工作。我什么时候能得知结果呢？
I: 我们会在7月初通知你我们的最终决定。你还有别的问题吗？
A: 没有了，谢谢你的宝贵时间。

available 有空的，可与之联系的secretarial  秘书的  promote 提升，提拔 junior 初级的  senior  高级的   draft  起草
reluctant 不情愿的  dealer  经销商   import 进口 
export  出口   punctual 守时的   ambitious 有雄心的
shorthand 速记  dictation  听写   oriented 以…为目的的 duplicating machine 复印机 budget 预算   competence 能力 
秘书一职主要涉及到的职责是打字、速记以及熟练掌握办公设备，所以对各种办公设备的英文表达要正确掌握。主要有：打印机（printer）、复印机（duplicating machine）、传真机（fax machine）、计算机（computer）、打字机（typewriter）、幻灯机（epidiascope）。秘书工作比较繁杂琐碎，所以要把事情做得有条不紊和有效率，在面试中要特别强调自己很有耐心（patient）、细心（careful）、灵活性（flexible）。做秘书，头脑要清，手脚要勤；点子要精，办法要灵；胸怀要宽，待业要诚；办事要公，言行要慎；形象要新，近乎完美。

1) Is he  available    now?                            他现在有空吗？
  free
  at liberty
 
2) Your company抯 the leading dealer in the import and export of cosmetics.
                                             chemical products
                                            electronic products
                                             costume jewellery
 贵公司在 化妆品进出口贸易 行业是最主要的经销商。
           化工产品
           电子产品
           人造珠宝饰物

3) I have worked as  an executive secretary   for 5 years.
                       a secretary to the manager
     a senior secretary
     a private secretary
 我做过五年的 执行秘书。
    经理秘书
    高级秘书
    私人秘书

4) What   specific duties would I perform    if I am hired?
   would I be responsible for
              would I be assigned
 如果我被录用了，我的具体职责是什么？

5) Maybe you could tell me what is    budgeted     for the position.
          prearranged
          allocated⁹
 或许你可以告诉我这个职位的预算报酬是多少。

1 dealer   

n.商人，贩子

参考例句：

• The dealer spent hours bargaining for the painting.那个商人为购买那幅画花了几个小时讨价还价。
• The dealer reduced the price for cash down.这家商店对付现金的人减价优惠。

2 cosmetics   

n.化妆品

参考例句：

• We sell a wide range of cosmetics at a very reasonable price. 我们以公道的价格出售各种化妆品。
• Cosmetics do not always cover up the deficiencies of nature. 化妆品未能掩饰天生的缺陷。

3 compulsory   

n.强制的，必修的；规定的，义务的

参考例句：

• Is English a compulsory subject?英语是必修课吗？
• Compulsory schooling ends at sixteen.义务教育至16岁为止。

4 administrators   

n.管理者( administrator的名词复数 )；有管理（或行政）才能的人；（由遗嘱检验法庭指定的）遗产管理人；奉派暂管主教教区的牧师

参考例句：

• He had administrators under him but took the crucial decisions himself. 他手下有管理人员，但重要的决策仍由他自己来做。 来自辞典例句
• Administrators have their own methods of social intercourse. 办行政的人有他们的社交方式。 来自汉英文学 - 围城

5 overtime   

adj.超时的，加班的；adv.加班地

参考例句：

• They are working overtime to finish the work.为了完成任务他们正在加班加点地工作。
• He was paid for the overtime he worked.他领到了加班费。

6 delegations   

n.代表团( delegation的名词复数 )；委托，委派

参考例句：

• In the past 15 years, China has sent 280 women delegations abroad. 十五年来，中国共派280批妇女代表团出访。 来自汉英非文学 - 白皮书
• The Sun Ray decision follows the federal pattern of tolerating broad delegations but insisting on safeguards. “阳光”案的判决仿效联邦容许广泛授权的做法，但又坚持保护措施。 来自英汉非文学 - 行政法

7 specialized   

adj.专门的，专业化的

参考例句：

• There are many specialized agencies in the United Nations.联合国有许多专门机构。
• These tools are very specialized.这些是专用工具。

8 competence   

n.能力，胜任，称职

参考例句：

• This mess is a poor reflection on his competence.这种混乱情况说明他难当此任。
• These are matters within the competence of the court.这些是法院权限以内的事。

9 allocated   

adj. 分配的 动词allocate的过去式和过去分词

参考例句：

• The Ford Foundation allocated millions of dollars for cancer research. 福特基金会拨款数百万美元用于癌症研究。
• More funds will now be allocated to charitable organizations. 现在会拨更多的资金给慈善组织。