第十五单元

Conversation 1

会话 1

A:Anne, would you please come in for a while? Please also bring along the minutes of yesterday's management meeting.

A:安妮，你能进来一下吗？同时，请带上昨天的高层会议记录。

B:Of course,sir. Here's the minutes of the meeting.

B:当然可以，先生 这就是会议记录。

A:How long did the meeting last?

A:会议进行了多久？

B:The meeting was delayed by thirty minutes and it lasted for two and a half hours.

B:会议推迟了三十分钟，进行了两个半小时。

A:Did the chairman ask for me?

A:会议主席问起我吗？

B:Yes,I told him that you were very ill and couldn't attend.

B:是的，我告诉他你病重，所以无法出席。

A:All right. Have you handed in my report to him?

A:好的，你把我的报告交给他了吗？

B:Yes,l did. Besides, here are all the reports and materials handed out in the meeting. I think you'll have to do some replies.

B:是的，此外，这是在会议中分发的报告和资料，你也许要做些回答。

A:Thank you, Anne. You've done an excellent job. Did they mention the date for the next meeting?

A:谢谢你，安妮，你做得非常好。他们提及下次会议的日期了吗？

B:No,they didn't. The chairman said he would send a memo to all managers by the end of this week informing them of the date of the next meeting.

B:没有，主席说将在本星期内发一份备忘录给各位经理，

Conversation 2

会话 2

A:Hi, Mary, you have been a secretary for several years in this company. Could you tell me what a secretary should do for a meeting or a conference?

A:喂，玛丽，你在本公司干了几年秘书了，能告诉我在会议中秘书必须做些什么工作吗？

B:Well, an important part of the duties of a secretary, I think, is to do well the preparation work for the meeting.

B:唔，我认为一个秘书的重要职责之一就是做好会议的准备工作。

A:What should a secretary do to prepare for a meeting? Can you tell me a bit more about it?

A:那么秘书应该做些什么样的准备工作呢？你能讲得稍微详细些吗？

B:First of all, the agenda should be prepared before the meeting. Then you should ensure that those entitled to be present are properly informed.

B:首先，开会前要准备好议程，然后你要确定通知到应该出席会议的所有人员。

A:I see, and how about the documents and the Information?

A:我明白了。文件和资料怎么办呢？

B:All the necessary documents and the information relevant to the meeting should be available, preferably printed and distributed before the meeting.

B:所有有关会议的必备文件和资料都得准备妥当，最好在会议前印好并分发出去。

A:And what should a secretary do during the meeting?

A:那么在会议期间秘书要做些什么呢？

B:Of course, she should take minutes.

B:当然应该做记录。

A:And after the meeting?

A:在会议之后呢？

B:After the meeting she should type the minutes up, and then keep proper records of the business transacted and the resolutions passed and also implement many of the decision reached at the meeting.

B:会后应当把会议记录打出来，还要把讨论的问题和通过的解决方案记人档案，并把会上所作出的决定加以执行。

A:It's seriously good.

A:非常好。