巧嘴秘书情景对话 第14期:报告会议过程

 Unit 15

第十五单元

Conversation 1

会话 1

A:Anne, would you please come in for a while? Please also bring along the minutes of yesterday's management meeting.

A:安妮，你能进来一下吗？同时，请带上昨天的高层会议记录。

B:Of course,sir. Here's the minutes of the meeting.

B:当然可以，先生 这就是会议记录。

A:How long did the meeting last?

A:会议进行了多久？

B:The meeting was delayed by thirty minutes and it lasted for two and a half hours.

B:会议推迟了三十分钟，进行了两个半小时。

A:Did the chairman ask for me?

A:会议主席问起我吗？

B:Yes,I told him that you were very ill and couldn't attend.

B:是的，我告诉他你病重，所以无法出席。

A:All right. Have you handed in my report to him?

A:好的，你把我的报告交给他了吗？

B:Yes,l did. Besides, here are all the reports and materials handed out in the meeting. I think you'll have to do some replies.

B:是的，此外，这是在会议中分发的报告和资料，你也许要做些回答。

A:Thank you, Anne. You've done an excellent job. Did they mention the date for the next meeting?

A:谢谢你，安妮，你做得非常好。他们提及下次会议的日期了吗？

B:No,they didn't. The chairman said he would send a memo¹ to all managers by the end of this week informing them of the date of the next meeting.

B:没有，主席说将在本星期内发一份备忘录给各位经理，

Conversation 2

会话 2

A:Hi, Mary, you have been a secretary for several years in this company. Could you tell me what a secretary should do for a meeting or a conference?

A:喂，玛丽，你在本公司干了几年秘书了，能告诉我在会议中秘书必须做些什么工作吗？

B:Well, an important part of the duties of a secretary, I think, is to do well the preparation work for the meeting.

B:唔，我认为一个秘书的重要职责之一就是做好会议的准备工作。

A:What should a secretary do to prepare for a meeting? Can you tell me a bit more about it?

A:那么秘书应该做些什么样的准备工作呢？你能讲得稍微详细些吗？

B:First of all, the agenda² should be prepared before the meeting. Then you should ensure that those entitled³ to be present are properly informed.

B:首先，开会前要准备好议程，然后你要确定通知到应该出席会议的所有人员。

A:I see, and how about the documents and the Information?

A:我明白了。文件和资料怎么办呢？

B:All the necessary documents and the information relevant⁴ to the meeting should be available, preferably printed and distributed before the meeting.

B:所有有关会议的必备文件和资料都得准备妥当，最好在会议前印好并分发出去。

A:And what should a secretary do during the meeting?

A:那么在会议期间秘书要做些什么呢？

B:Of course, she should take minutes.

B:当然应该做记录。

A:And after the meeting?

A:在会议之后呢？

B:After the meeting she should type the minutes up, and then keep proper records of the business transacted⁵ and the resolutions passed and also implement⁶ many of the decision reached at the meeting.

B:会后应当把会议记录打出来，还要把讨论的问题和通过的解决方案记人档案，并把会上所作出的决定加以执行。

A:It's seriously good.

A:非常好。

1 memo   

n.照会，备忘录；便笺；通知书；规章

参考例句：

• Do you want me to send the memo out?您要我把这份备忘录分发出去吗？
• Can you type a memo for me?您能帮我打一份备忘录吗？

2 agenda   

n.议事日程，记事册

参考例句：

• We now proceed to the next item on the agenda.我们现在着手讨论下一项议题。
• If there is no objection,the agenda is adopted.如果没有意见，议程就通过了。

3 entitled   

有资格的

参考例句：

• You will be entitled to your pension when you reach 65. 你到65岁就有资格享受养老金。
• He entitled us to enter his office at any time. 他授权给我们可以随时进入他的办公室。

4 relevant   

adj.有关的，贴切的

参考例句：

• I don't think his remarks are relevant to our discussion.我认为他的话不切我们的议题。
• These materials are relevant to the case.这些材料与这案件有关。

5 transacted   

v.办理（业务等）( transact的过去式和过去分词 )；交易，谈判

参考例句：

• We transacted business with the firm. 我们和这家公司交易。 来自《简明英汉词典》
• Major Pendennis transacted his benevolence by deputy and by post. 潘登尼斯少校依靠代理人和邮局，实施着他的仁爱之心。 来自辞典例句

6 implement   

n.(pl.)工具，器具；vt.实行，实施，执行

参考例句：

• Don't undertake a project unless you can implement it.不要承担一项计划，除非你能完成这项计划。
• The best implement for digging a garden is a spade.在花园里挖土的最好工具是铁锹。